FAQs

Choosing on-site badge printing offers numerous advantages:

Convenience: Say goodbye to pre-printing and shipping hassles. On-site badge printing allows you to create badges right where the event is taking place.

Flexibility: Easily modify badge designs or attendee information as needed, making this option ideal for events with last-minute changes.

Speed: Experience the efficiency of real-time badge production, ensuring no delays in the check-in process.

Professional Appearance: Our high-resolution printers produce badges that make a fantastic first impression, with vibrant colours and sharp details.

With these benefits, on-site badge printing is an excellent decision for efficient and effective badge production at any event.

Yes, on-site badge printing significantly reduces queuing times. By allowing badges to be produced on demand, attendees can receive their badges quickly, eliminating the wait for pre-printed badges. Our streamlined process also minimises manual data entry, further decreasing wait times. This results in a more efficient and pleasant experience for attendees, making on-site badge printing an ideal choice for events where minimising queuing is essential.

On-site event registration streamlines the attendee experience, enabling instant check-in, efficient data capture, and seamless badge printing. It reduces wait times, minimises staffing needs, and ensures a smooth start to any event. Perfect for conferences, exhibitions, and conventions, this setup enhances convenience and makes a positive first impression on attendees.

On-site badge printing is the process of creating high-quality, professional badges on-demand during your event. This solution is particularly useful for events, conferences, and exhibitions that require immediate access to badges. Using specialised printers and software, we produce high-resolution badges with vibrant colours in real-time. The on-demand nature of this service offers increased flexibility and convenience, allowing for quick badge issuance without delays. Attendees can receive their badges promptly, making it a popular choice among event organisers.

Absolutely! Our on-site badge printing technology supports double-sided badge printing. This feature allows for information or designs to be included on both the front and back of the badge, providing ample space for crucial details such as attendee names, branding, company logos, and event information. Using specialised printers, we ensure that double-sided badges are printed accurately and efficiently in real-time, allowing for a professional presentation that meets your event's needs.

Contact Media provides a variety of badging options, including on-site badge printing, e-ticketing, print-at-home badges, and pre-printed badges sent before the event. Our advanced badging software offers the flexibility to create bespoke badges tailored to your specific requirements, whether for an exhibition, conference, or special event. We are proud to offer eco-friendly A6 double-sided badges that not only deliver a striking appearance but also minimise environmental impact by using no plastic and featuring pre-tooled holes for lanyard attachment. Custom options like QR codes, barcodes, and even attendee photos can be incorporated to enhance your badges further.

Our on-site badging service includes comprehensive support and all necessary equipment, such as printers, scanners, and badge stock. We handle the entire setup to alleviate any concerns related to on-site badge printing before and during your event. Our technical team ensures that everything runs smoothly, and our fast, accurate printers allow for QR codes or barcodes to be integrated into the badges, enabling seamless data capture throughout the event.

To create a customised badge for your event, you will receive a link via email to download Contact Media’s badge template. Here, you can explore examples of successful badge designs from past events. For best results, we recommend avoiding full-colour printing across the entire badge to prevent saturation. To ensure a smooth process, we advise submitting badge designs at least three weeks prior to your event and ordering extra stock to accommodate any potential reprints or damages.

Yes, our on-site event registration system supports contactless check-in. Attendees receive QR codes via email before the event, which can be displayed on a mobile device or printed at home. When presented at the contactless self-scan registration desk, attendees are quickly checked in and their badges printed in seconds. This efficient process allows event organisers to track check-in times and gather statistics on when badges are printed on-site, enhancing the overall experience for attendees while providing valuable data for event management.

On-site badge printing ensures badges are ready in seconds, allowing guests to bypass pre-event preparation. Badges are printed upon check-in, eliminating the need for pre-mailing or manual handling. This approach reduces waste, cuts down on check-in times, and delivers a professional, organised start to any event. 

QR code event check-in allows attendees to scan a personalised QR code sent to them before the event. This code verifies their registration, instantly generating a badge on-site and completing check-in in moments. The process minimises contact, reduces wait times, and streamlines the entire registration experience.

The number of badge printing terminals required for your event depends on several factors, including the expected attendee count, event duration, and traffic patterns. Our team is here to assist you in determining the optimal number of terminals to ensure a smooth registration process. For personalised recommendations and a tailored quote, please reach out to us. Leveraging our extensive event experience, we can help you set up a seamless check-in experience.

Yes, making changes to attendee badges on-site is straightforward. You can log into our user-friendly software using your unique event login, allowing you to add or modify attendee details as necessary. For more detailed instructions on on-site support, please refer to our guidelines.

Absolutely! We provide lead retrieval services through two convenient options:

Lead Retrieval App: Our customised app enables exhibitors and attendees to capture and manage leads directly from their smartphones or tablets, streamlining the process of collecting contact information and scheduling follow-ups.

Handheld Data Scanners: Alternatively, we offer handheld scanners designed for easy lead retrieval. These reliable devices ensure quick and accurate data capture during the event.

Whether you prefer the flexibility of a mobile app or the convenience of handheld scanners, we have the right lead retrieval solution to meet your needs and maximise networking opportunities.

Yes, we provide on-site registration services that allow attendees to register at the event and print their badges immediately. Our registration desks are equipped to handle on-site registrations efficiently, ensuring a hassle-free experience. Once registered, attendees can quickly print their badges, allowing for seamless entry even for those who didn't pre-register.

Yes, our portal provides real-time tracking of event attendance. By logging in with your unique credentials, you can access attendance data presented in an easy-to-read format, allowing you to monitor attendance levels hour by hour and day by day. This feature provides valuable insights into attendee engagement and helps assess overall event success.

Absolutely! Our system logs the exact times when attendees print their badges, effectively marking their check-in time. You will have access to this data, including individual attendee records, which provide detailed information on check-in times. This feature helps you analyse attendance patterns and assess the effectiveness of your event.

Yes, Contact Media's system seamlessly integrates with various registration platforms, including Eventbrite,Swapcard, Swoogo through an API. This ensures smooth communication and data exchange, streamlining attendee check-in, badge printing, and overall event management. Our integration capabilities enhance efficiency and accuracy throughout the event lifecycle.

Contact Media provides tailored registration solutions for top venues worldwide, offering services like instant badge printing, event apps, lead retrieval, QR code check-ins, and eco-friendly materials. Our flexible, location-specific approach ensures a seamless registration experience that aligns with venue requirements and enhances attendee satisfaction.

Our advanced technology, including QR code check-ins, on-site printing, and data-driven solutions, supports large-scale conferences with smooth, fast registration processes. Contact Media’s expert team provides scalable, professional services that make events of any size run efficiently

Contact Media’s solutions are compatible with leading venues worldwide, including exhibition centers, conference halls, and more. Our systems are optimised for flexible setup, making contactless check-in a breeze at any major venue and suitable for gatherings of all sizes.

Using recyclable badges, paperless check-ins, and eco-friendly lanyards lanyards, Contact Media’s registration services promote sustainability. By replacing plastic with green alternatives and offering digital solutions, we help reduce environmental impact while maintaining a high level of service.

Contact Media offers recyclable badges, reusable lanyards, and paperless communication for events. Our eco-friendly practices eliminate plastic waste and incorporate digital tools to ensure sustainability without compromising on attendee experience.

We focus on paperless registration with digital check-ins, recyclable materials, and minimal printing. Attendees receive QR codes, eliminating the need for pre-printed badges and reducing waste, while we provide recycling stations for badge returns post-event.

Our badges and lanyards use recyclable, durable materials, and we avoid plastics. Reusable lanyards and eco-friendly paper badges allow attendees to check in with minimal environmental impact, supporting a green approach to event management.

Yes, our system is capable of generating unique QR codes for each attendee. Through API integration with other registration systems, we can synchronise attendee data and generate QR codes directly from your existing registration platform. This capability simplifies the check-in process and enhances security measures, allowing for efficient attendee management throughout your event.

We recommend a balanced approach to full-colour badge printing, avoiding printing in full colour across the entire badge to prevent paper saturation. By incorporating a mix of colors and white space, we ensure clarity and readability while reducing the risk of ink bleeding. This strategy maintains a professional appearance while optimising printing efficiency and minimising waste.

The self-serve badge printing process is efficient and user-friendly:

Attendee Arrival: Attendees arrive and proceed to the registration area.

QR Code Presentation: They present their QR code to the scanner from a confirmation email or mobile app for quick verification.

Badge Generation: Upon verification, the attendee's information is retrieved, and a badge template is generated.

Printing: The badge template is sent to a printer, producing a durable, high-quality badge.

Attachment: The badge is attached to a lanyard for easy wearing.

Distribution: The completed badge is handed to the attendee, completing the check-in process, typically in less than 10 seconds.

Yes, self-serve badge printing options streamline registration for attendees and enhance the check-in experience. They offer flexibility for badge pickup, reduce the need for on-site staff, and provide valuable data insights into attendance and check-in patterns. Overall, self-serve options lead to a more efficient event experience for everyone involved.

The event badging equipment you need depends on your specific requirements, including the number of attendees and the size of your event. Basic equipment typically includes:

Badge Printers: High-quality printers designed for fast, reliable badge printing.

Badge Stock: Durable and professional badge materials for printing.

Lanyards: Essential for attaching badges to attendees.

Scanners or Tablets: For attendee registration and data capture.

Software: User-friendly software for badge design and printing.

Our team can guide you through selecting the right equipment and setup to meet your event's needs.

In case of a lost badge, our on-site badge printing solution allows for quick reprints. Attendees can visit the registration area and present their identification or verification method to have their badge reprinted on the spot. This process ensures minimal disruption to their event experience while maintaining security.

After your event, you will receive detailed analytics, including:

Attendance Metrics: Total attendee numbers, check-in times, and peak traffic periods.

Badge Printing Logs: Data on when badges were printed, including time stamps for each attendee.

Lead Retrieval Data: Information on leads captured via the lead retrieval system.

Demographic Insights: Analysis of attendee demographics to better understand your audience.

Feedback and Engagement: Insights into attendee engagement levels throughout the event.

This data provides valuable feedback for future event planning and helps measure the event's success.

To ensure a smooth badge printing experience, consider the following tips:

Plan Ahead: Provide badge designs well in advance and order extra stock to accommodate changes or reprints.

Test Equipment: Conduct thorough testing of printers and software before the event to identify and resolve any potential issues.

Staff Training: Ensure that all staff members are trained on the printing process and familiar with troubleshooting common problems.

Maintain Communication: Stay in contact with your badge printing team throughout the event to address any concerns or adjustments quickly.

Provide Clear Instructions: Communicate the check-in process and requirements to attendees in advance to minimise confusion on-site.

By implementing these strategies, you can create a seamless and efficient badge printing experience for your event.

Yes, we can provide custom badge design services to meet your event's specific branding and messaging requirements. Our design team can work with you to create unique, eye-catching badge templates that reflect your event's identity. Whether you have a specific vision in mind or need inspiration, we're here to help bring your ideas to life. For further information on custom design options and pricing, please contact us.

Yes, we can offer differentiation on event badges to distinguish between different attendee categories such as speakers, sponsors, delegates, and more ensuring clear identification at a glance. This differentiation enhances event organisation, facilitates networking opportunities, and reinforces branding efforts. Whether you need event badges for speakers, sponsors, delegates, or other roles, we can tailor our badge printing solutions to meet your specific requirements and ensure a professional and organised event experience for all attendees.

Our system prioritises security and is fully GDPR compliant. We take data protection and privacy seriously, implementing robust security measures to safeguard attendee information. Our system adheres to GDPR regulations, ensuring that all data processing activities, including data collection, storage, and usage, comply with GDPR requirements. Additionally, we provide transparency regarding data handling practices and offer mechanisms for attendees to manage their data preferences. With our commitment to security and GDPR compliance, you can trust that attendee data is protected and handled responsibly throughout the event lifecycle. If you have any specific security or GDPR-related concerns, please feel free to discuss them with us.

Contactless event check-in elevates attendee experience by offering a quick, safe, and efficient process. Attendees simply scan a pre-sent QR code, reducing physical touchpoints and enabling instant access to the event. This solution supports high-speed check-in, prevents bottlenecks, and provides a stress-free entry experience.

Contactless check-in enables attendees to check in with minimal touchpoints, using digital technologies such as QR codes. Ideal for large events, it enhances safety, speeds up check-ins, and reduces congestion at entry points. Attendees benefit from a smoother, more comfortable experience, while organisers achieve higher efficiency.

Contactless event registration optimises flow and boosts safety by eliminating queues and physical touchpoints. Attendees check in independently using QR codes, reducing crowding and ensuring everyone enters smoothly. This approach supports a hygienic environment while maintaining a high standard of event management.

Yes, QR codes are ideal for contactless check-in. Attendees receive a QR code before the event, which they can scan upon arrival for an instant check-in. QR codes reduce paper waste, save time, and make registration convenient and touch-free.

Contactless registration relies on advanced tech, including QR codes, on-site badge printers, and handheld scanners or event apps. These solutions allow rapid data capture, streamlined check-in, and eco-friendly badge distribution, ensuring a seamless and modern registration process for attendees and organisers alike.

Digital tools like handheld scanners and our mobile apps allow seamless, paperless data collection at events. Attendees' badges can include QR codes that capture essential information upon scanning, reducing paper waste while efficiently managing data for organisers.

Lead retrieval collects attendee information in real time, using badges equipped with QR codes that exhibitors can scan. This setup provides exhibitors with valuable leads while allowing attendees to control their shared details. It’s an efficient, paperless solution that enhances engagement and follow-up post-event.

Digital attendance tracking utilises QR codes, mobile apps, and technology to capture attendee data in real time. When attendees check in, their details are recorded instantly, allowing organisers to monitor event attendance, gather insights, and improve future planning.

QR codes on badges streamline data collection by allowing attendees to share contact information with a quick scan. They enhance lead retrieval, simplify networking, and create a seamless, paper-free way to capture and organise attendee details.

Yes, our system is highly integrative, syncing with platforms like Eventbrite, Swoogo and other platforms to streamline the registration process. Contact Media’s registration solutions offer seamless data transfer, making it easy to coordinate across multiple systems.

We provide fully customisable badges that can include logos, personalised agendas, and QR codes for each attendee. This flexibility helps align your event’s branding with attendee needs, creating a cohesive and tailored experience.

Absolutely. Each badge can include a unique QR code that links to a personalised attendee agenda. This feature enhances the attendee experience, offering easy access to schedules, locations, and session information without the need for additional apps.

Contact Media provides seamless, high-quality on-site event registration and check-in solutions, supported by an expert team dedicated to delivering efficient, stress-free experiences. Our EventFull app offers attendees personalised agendas, real-time updates, and an interactive experience directly on their mobile devices, ensuring streamlined navigation throughout the event.

Operating across major venues globally, our services are designed to adapt to any event size or location. We prioritise sustainability by offering eco-friendly, recyclable materials and paperless check-in options with QR codes. With Contact Media, enjoy efficient, environmentally responsible, and personalised support for every event.

Using advanced, high-capacity printing and multiple check-in points, we accommodate large numbers with ease. QR code check-ins and instant badge printing enable us to process attendees quickly, even in high-traffic situations, ensuring a smooth entry experience.

Our on-site team is prepared to handle any issues, from edits, badge reprinting to last-minute registration updates. Equipped with handheld scanners and expert staff, Contact Media provides reliable, fast solutions to keep the registration process running smoothly.

We offer comprehensive support, including advanced setup, real-time check-in management, data handling, and on-the-ground troubleshooting. Our team is skilled in managing large-scale conferences and exhibitions, ensuring efficiency and professionalism at every step.